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Copying for students

Copying from written works i.e. books, journals and monographs is permissible within set restrictions under our institutions licence with the Copyright Licensing Agency (CLA). The University also has licenses covering copying from newspapers, maps, recording terrestrial television programmes and for copying official information.

  • The licence DOES NOT cover “recipients of instruction in short-term courses which are delivered on a cost recovery basis and in return for a fee and which are not included in the UCAS brochure.”
  • Courses not included on the HESA returns are not covered by the licence.
  • For these courses the permission of the copyright holder must be sought before any printed works are copied and distributed to the students.
  • There are certain categories of print material (including printed music) that are not covered by the licence. There is information on the CLA website about what cannot be copied under the terms of the licence.

Other licensing schemes

National & Local newspapers - Newspaper Licensing Agency

TV Programmes - Off air recording of terrestrial broadcasting (excluding Open University Programmes) - Educational Recording Licence

Ordnance Survey maps - Ordnance Survey

Crown Copyright

UK government publications - PSI licence

Copyright-fee-paid

When the library does not hold an original copy of a work, it is still possible obtain a copyright-fee-paid copy of an article or chapter, which can be copied for students and placed on Moodle. A fee is charged, and the amount depends on the item and the price set by the publisher. The Library will obtain a quote before ordering an item through this service. Please contact Rachel Kinsella and Helen Pickavance at materialdelivery@hope.ac.uk to request a quote.

The fee can either be paid from the book budget or by money wired to the library budget by the subject area. You should seek the approval of your Head of Department to access this service.

Images

Images, including photographs, are subject to copyright. All images you find on the web are copyright works. You should therefore not use images in Moodle, lecture presentations, course handbooks, or any other distributed documents unless you have explicit permission to do so. This also applies to video clips.

How can I use images and other media in my lectures and Moodle?

  • The library subscribes to a number of dedicated image databases available via Online Library.  They provide thousands of images which can be re-used for educational use. The images in these databases can be used in lecture notes, presentations, and student dissertations and assignments as long as the source is clearly acknowledged.  You may not post images on unrestricted web pages.  if you make images available electronically they must be on an access-restricted site, such as Moodle, so that only authorised people can access them.
  • Some online databases, such as the photo-sharing site Flickr also provide images that can be redistributed for non-commercial purposes.
  • Faculty Librarians can offer further guidance on finding and using images for educational purposes. You can contact them directly or via AskaLibrarian@hope.ac.uk.
  • To share audio or video clips, you should include a link to the URL (web address) of the clip you wish to use in your Moodle, or bookmark this link to your online reading list, rather than downloading a file and uploading it to Moodle.

Copying for exams

It is not an offence to copy printed works for examination purpose in setting & communicating questions or answering the question provided sufficient acknowledgement of the original source is made.

This is a legal exception completely separate from the CLA licence and so the limits for copying under that licence do not apply for examination. Note the legislation does not cover exam questions or answers if they are then used later for another purpose. Therefore, you should not make past exam papers containing copies of copyrighted work available to students for practice purposes whether in print or via Moodle. 

Music examination exception: This clause does not cover use of copied material in a musical performance examination. In this situation only a purchased copy of the work can be used.

Visual impairment

Enlargements can be provided to visually impaired staff and students of unlimited amounts provided:

  • Main text copies are at least 16 point size
  • Copied material is only used by visually impaired staff & students
  • The item is NOT on the CLA Excluded Works List
  • The Library owns a copy of the original work and it is available to other students

Copying for students

Copying from written works i.e. books, journals and monographs is permissible within set restrictions under our institutions licence with the Copyright Licensing Agency (CLA). The University also has licenses covering copying from newspapers, maps, recording terrestrial television programmes and for copying official information.

  • The licence DOES NOT cover “recipients of instruction in short-term courses which are delivered on a cost recovery basis and in return for a fee and which are not included in the UCAS brochure.”
  • Courses not included on the HESA returns are not covered by the licence.
  • For these courses the permission of the copyright holder must be sought before any printed works are copied and distributed to the students.
  • There are certain categories of print material (including printed music) that are not covered by the licence. There is information on the CLA website about what cannot be copied under the terms of the licence.

Other licensing schemes

National & Local newspapers - Newspaper Licensing Agency

TV Programmes - Off air recording of terrestrial broadcasting (excluding Open University Programmes) - Educational Recording Licence

Ordnance Survey maps - Ordnance Survey

Crown Copyright

UK government publications - PSI licence

Copyright-fee-paid

When the library does not hold an original copy of a work, it is still possible obtain a copyright-fee-paid copy of an article or chapter, which can be copied for students and placed on Moodle. A fee is charged, and the amount depends on the item and the price set by the publisher. The Library will obtain a quote before ordering an item through this service. Please contact Rachel Kinsella and Helen Pickavance at materialdelivery@hope.ac.uk to request a quote.

The fee can either be paid from the book budget or by money wired to the library budget by the subject area. You should seek the approval of your Head of Department to access this service.

Images

Images, including photographs, are subject to copyright. All images you find on the web are copyright works. You should therefore not use images in Moodle, lecture presentations, course handbooks, or any other distributed documents unless you have explicit permission to do so. This also applies to video clips.

How can I use images and other media in my lectures and Moodle?

  • The library subscribes to a number of dedicated image databases available via Online Library.  They provide thousands of images which can be re-used for educational use. The images in these databases can be used in lecture notes, presentations, and student dissertations and assignments as long as the source is clearly acknowledged.  You may not post images on unrestricted web pages.  if you make images available electronically they must be on an access-restricted site, such as Moodle, so that only authorised people can access them.
  • Some online databases, such as the photo-sharing site Flickr also provide images that can be redistributed for non-commercial purposes.
  • Faculty Librarians can offer further guidance on finding and using images for educational purposes. You can contact them directly or via AskaLibrarian@hope.ac.uk.
  • To share audio or video clips, you should include a link to the URL (web address) of the clip you wish to use in your Moodle, or bookmark this link to your online reading list, rather than downloading a file and uploading it to Moodle.

Copying for exams

It is not an offence to copy printed works for examination purpose in setting & communicating questions or answering the question provided sufficient acknowledgement of the original source is made.

This is a legal exception completely separate from the CLA licence and so the limits for copying under that licence do not apply for examination. Note the legislation does not cover exam questions or answers if they are then used later for another purpose. Therefore, you should not make past exam papers containing copies of copyrighted work available to students for practice purposes whether in print or via Moodle. 

Music examination exception: This clause does not cover use of copied material in a musical performance examination. In this situation only a purchased copy of the work can be used.

Visual impairment

Enlargements can be provided to visually impaired staff and students of unlimited amounts provided:

  • Main text copies are at least 16 point size
  • Copied material is only used by visually impaired staff & students
  • The item is NOT on the CLA Excluded Works List
  • The Library owns a copy of the original work and it is available to other students