When planning to travel abroad on University business all staff are required to follow the University procedures for Fieldwork, as set out in the Fieldwork Code of Practice.
The University defines Fieldwork as;
Any work carried out by staff or students for the purposes of teaching, research or other activities while representing the institution off-site. This definition will therefore include activities as diverse as attendance at meetings, conferences and recruitment fairs, or undertaking social science interviews, as well as activities associated with the term “fieldwork” such as survey/collection work carried out by geography students or biologists. The definition also includes Global Hope overseas trips.
The University has a duty of care to staff and students travelling abroad on University activities and it is a requirement that a risk assessment is completed before any overseas work related travel takes place. A risk assessment ensures that appropriate action has been taken to identify and mitigate risks wherever possible and to ensure adequate advance preparations are made.
Risk assessments are a requirement regardless of the number of people travelling abroad. Where staff are travelling alone there is still a requirement to complete a risk assessment however the documentation and overall process can be streamlined to reflect the level of risk associated with the trip.
Risk assessments for Fieldwork activities are required by the University's insurers as a condition of the insurance cover that is granted to most staff for the duration of their trip. Staff confirming insurance arrangements through the University's Finance Office will need to demonstrate that;
Staff should adapt the Fieldwork Risk Assessment template for documenting their assessments. For regularly reoccurring trips, it is not a requirement to complete a new risk assessment, a review of the previous documentation is sufficient.
All staff must complete a risk assessment covering their trip and this should be done when compiling their itinerary and planning their travel arrangements. For guidance on the general risk assessment process, please see the Risk Assessment pages.
For guidance on the process to be followed for Fieldwork activities, please use the 'Planning a Fieldwork trip or Placement - A sensible risk management guide.