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Criminal Records Check

Criminal Records Checks with the Disclosure and Barring Service

What is the DBS?

In December 2012 the Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) merged to create the Disclosure and Barring Service (DBS). 

Like the CRB, the DBS is an executive agency of the Home Office. Also like the CRB, DBS provides a checking service for organisations recruiting staff into positions of trust which include regulated activity involving close and unsupervised contact with either children or vulnerable adults as part of their job. In such cases, a certificate (previously known as a 'disclosure') is obtained.

The DBS will carry out a criminal record check for an individual drawing on four primary sources of information:

• Police National Computer (PNC)

• Local Police Force Records

• Department of Health

• Department for Education and Skills

Which roles can be checked by the University?

Managers assess each role against guidance on eligibility and regulated activity. If you are offered a post which requires a criminal conviction check, your offer of appointment will be conditional upon an acceptable DBS certificate. The University will fund the check.

The University will not discriminate unfairly against anyone subject to a DBS certificate on the basis of a conviction or other information revealed. See our policy on the Recruitment of Ex-offenders. No checks can be applied for or issued without the consent of an individual applicant.

Eligibility guidance can be found on the Home Office Website 

Standard checks can be requested for any positions covered by the Exceptions Order 1975 to the Rehabilitation of Offenders Act 1974. This contains details of all convictions on record (including spent convictions), plus details of any cautions, reprimands or warnings.  Example of roles at the University might include chartered accountant and legal executive.

Enhanced checks can be requested for positions that involve regulated activity with children and adults. This involves an extra level of checking with local police force records in addition to checks with the Police National Computer and the government department lists held by the Department for Education and Skills and the Department of Health, where appropriate. Example of roles at the University might include academic staff undertaking research or student supervision with children and/or in schools, staff employed within Hope Park Sports, student counsellors.

What is regulated activity?

The definition of regulated activity relating to children comprises only:

  • Unsupervised activities: teach, train, instruct, care for or supervise children, or provide advice/guidance on well-being, or drive a vehicle only for children;
  • Work for a limited range of establishments (‘specified places’), with opportunity for contact: for example, schools, children’s homes, childcare premises. Not work by supervised volunteers;
  • Work under above is regulated activity only if done regularly.
  • Relevant personal care, for example washing or dressing; or health care by or supervised by a professional;
  • Registered childminding; and foster-carers.


The definition of regulated activity relating to adults comprises people:

  • Providing health care
  • Providing personal care
  • Providing social work
  • Assistance with cash, bills and/or shopping
  • Assistance in the conduct of a person’s own affairs
  • Conveying  eg. providing transport
  • Or people who provide day to day management or supervision of those undertaking the above activities

What if my role changes and does include regulated activity?

Please refer to your line manager or Human Resources Adviser.

What happens to all the information I provide about myself and any disclosures?

As an organisation using the Disclosure and Barring Service (DBS) to help assess the suitability of applicants for positions of trust, the University complies fully with the DBS Code of Practice regarding the correct handling, use, storage, retention and disposal of disclosures and disclosure information. It also complies fully with its obligations under the Data Protection Act and other relevant legislation pertaining to the safe handling, use, storage, retention and disposal of DBS disclosure information ("Disclosure Information"). See Handling of DBS certificate information Policy Statement.

What is the process for a criminal convictions check?

Information on the process can be found on the DBS webpages

You will be guided through the process by one of our Personnel Administrators.

Student Enquiries

Student Administration

Tel: 0151 291 3331



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Jane Fitzgerald, Personnel Administrator 

Tel: 0151 291 3245


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Paula Jenkins / Karen Jones , Personnel Administrator

Tel: 0151 291 3384

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Karen Lindon, Personnel Administrator

Tel: 0151 291 3755


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