Support staff wishing to be re-graded must be able to demonstrate that the role they are performing has ‘grown’ since the previous HERA evaluation (ie that they have taken on additional responsibilities that have given the role more breadth or made it more complex). An increased workload within the existing responsibilities already associated with the role should not be regarded as new responsibilities.
All requests for re-grades must have senior management approval before the application commences. Once approval has been obtained, a new job description will be the starting point for a re-grading application, as the employee and the line manager must be satisfied that the role includes new responsibilities in addition to those undertaken previously. The line manager must verify that the new job description fully captures the role – including the amended or additional duties.
The line manager then forwards the new job description to the HR department formally requesting a review of the role. The relevant HR Manager will then carry out an evaluation of the role from the job description. In circumstances where the role has changed significantly, the HR Manager may request a HERA evidenced based template or may decide to carry out a HERA job evaluation interview.
Once the role has been re-evaluated, the HR Manager will forward the scored record to one of the other HR Managers to be second-scored. The record will then be signed off and the employee and line manager informed of the outcome.
If the re-evaluation shows the role has increased to the next grade, the effective increase date will normally be the month the documentation was submitted.
A post will not be considered for further re-grade within a year of application unless there is a significant change of duties or widespread restructuring in the area to which it applies.
Guidance for Employees
Before applying for a re-grade it is worth looking at the HERA profile and submission for your current role to see where the significant changes have occurred.
Guidance for Managers