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Purchase Ledger

Contact Details

The University’s Purchase Ledger team is responsible for processing supplier invoices and arranging payments for goods, works and/or services supplied to the University including international payment transactions. They are also the point of contact for supplier queries. 

The Purchase Ledger team are located in FML Building, Room FML002A.

The main contacts are:

Kara Grivosti, Mon-Thurs, Tel no. 0151-291-3174 

Ettie Turnbull, Mon-Fri, Tel no. 0151-291-3489

or email purchaseledger@hope.ac.uk

Invoices

All invoices are processed centrally by the Purchase Ledger team and should be sent there (preferably via email to purchaseledger@hope.ac.uk in pdf format) to ensure they are registered on Agresso promptly.

Payment methods

The University makes all payments electronically either by; BACS (for UK payments), by bank transfer (Foreign Payments) or by Direct Debit / Standing Order. Cheques are issued on an exceptional basis.

Payment runs

BACS - The payment run is every Tuesday, with funds being received in the suppliers bank account typically by Friday of the same week.  All invoices to be included in the payment run must be received by the Monday (with a valid PO / GRN).

Foreign Payments – The payment run is every Wednesday, with funds being received in the suppliers bank account typically by the end of the following week.  All invoices to be included in the payment run must be received by the Monday (with a valid PO / GRN).

Payment terms

It is the University’s policy to pay promptly within the terms agreed with the supplier.  The University's payment terms are 30 days from the date of invoice.  If a supplier is to be paid outside of the usual 30 days, please contact the University's Procurement Manager in the first instance.