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Overview

Hope Park Sports is committed to offering all of our members a quality, fun sporting experience. Whilst we offer a number of opportunities we recognise that there may be something that we are not currently offering. If this is so and you are a member of staff or a student at the University we will carefully consider your request to host a one-off sports tournament/competition.

As a leisure service we are fully committed to safeguarding and promoting the well-being of all of our members and of our visitors, ensuring a positive experience for all. We have set procedures and policies in place that we have to follow and respect. 

If you are thinking of running a sports event see the How to Book section.

 

Types of Events

We can work with you to support you in running a one-off sports tournament or competition.

Previous events include:

  • Charity Dodgeball Tournament in aid of C-R-Y UK
  • Rounders Match for This Girl Can
  • 5-a-side football Tournament for Global Hope
  • 7-a-side football Tournament for British Science Week

How to Book

Before we can consider your booking you will need to complete a Sports Event Booking Form and return it to Michelle Gilmurray. This will give us the opportunity to assess whether the event booking can go ahead. The booking will not be confirmed until a member of staff from Hope Park Sports contacts you to approve it.

Advance Notice Period

At least 4 weeks' notice should be given when booking a sports event, this will ensure that the appropriate processes have been adopted and there is sufficient time to allow for all policies and procedures to be met during the planning stages.

Please refer to the Terms and Conditions section for further information before proceeding with your application.

Terms and Conditions

Planning Stages

The Sport Development Officer (SDO) will require to meet with the event organiser at least 3 weeks before the event. Throughout the entire planning stages, the SDO should be consulted and all details of the event should be made available to him/her. In the initial meeting, a timeline will be established and all effort should be made to ensure it is adhered to, failure to do so may result in the event not taking place.

Cancellation Policy

Out of respect for our Sports Complex Members, we require you to give a minimum of 48 hours’ notice of cancellation. Providing less than 48 hours’ notice may have an impact on future booking requests.

Non-Attendance or Late Arrival of Event Organiser.

If the event organiser does not turn up to the event it will not go ahead, all participants will be advised by Hope Park Sports staff members to contact the Event Organiser to provide explanation rather than HPS staff respond to questions.

If the event organiser does not arrive on time, the event will not begin until he/she does. There will be no additional time allotted at the end of the booking and you will need to end the event at the original time stated.

Facility/Equipment Use

Every effort must be made by all staff and players to avoid damage to the facility and any equipment used. Any damage should be reported to a member of Hope Park Sports staff.

You  should leave the facility in a clean and tidy fashion. For your reference all bookings will end five to the hour.

Risk Assessment (RA)

A general RA of the facility area will have been carried out by the General Manager, however you will be expected to complete a RA for your chosen activity, this can be done in conjunction with HPS to establish the suitability and to make sure the necessary precautions are in place. You will also be required to carry out a visual risk assessment before and during your event booking.

Emergency Evacuation Plan

In the event of an emergency you must ensure that all participants evacuate the building through the nearest fire exit and make their way to the Fire Assembly Point, which is the Rectors Lawn.

Incidents/Accidents and Injuries

A log of any minor incidents/accidents or injuries should be kept by the event organiser and details emailed to the Sport Development Officer following the event.

Any major incidents/accidents or injuries should be reported to Hope Park Sports staff members at the time and should be recorded according to the University Health & Safety Policy.

Code of Conducts

It is advisable that you ensure you, any supporting staff and all participants are aware of and abide to the relevant Code of Conduct.

Overview

Hope Park Sports is committed to offering all of our members a quality, fun sporting experience. Whilst we offer a number of opportunities we recognise that there may be something that we are not currently offering. If this is so and you are a member of staff or a student at the University we will carefully consider your request to host a one-off sports tournament/competition.

As a leisure service we are fully committed to safeguarding and promoting the well-being of all of our members and of our visitors, ensuring a positive experience for all. We have set procedures and policies in place that we have to follow and respect. 

If you are thinking of running a sports event see the How to Book section.

 

Types of Events

We can work with you to support you in running a one-off sports tournament or competition.

Previous events include:

  • Charity Dodgeball Tournament in aid of C-R-Y UK
  • Rounders Match for This Girl Can
  • 5-a-side football Tournament for Global Hope
  • 7-a-side football Tournament for British Science Week

How to Book

Before we can consider your booking you will need to complete a Sports Event Booking Form and return it to Michelle Gilmurray. This will give us the opportunity to assess whether the event booking can go ahead. The booking will not be confirmed until a member of staff from Hope Park Sports contacts you to approve it.

Advance Notice Period

At least 4 weeks' notice should be given when booking a sports event, this will ensure that the appropriate processes have been adopted and there is sufficient time to allow for all policies and procedures to be met during the planning stages.

Please refer to the Terms and Conditions section for further information before proceeding with your application.

Terms and Conditions

Planning Stages

The Sport Development Officer (SDO) will require to meet with the event organiser at least 3 weeks before the event. Throughout the entire planning stages, the SDO should be consulted and all details of the event should be made available to him/her. In the initial meeting, a timeline will be established and all effort should be made to ensure it is adhered to, failure to do so may result in the event not taking place.

Cancellation Policy

Out of respect for our Sports Complex Members, we require you to give a minimum of 48 hours’ notice of cancellation. Providing less than 48 hours’ notice may have an impact on future booking requests.

Non-Attendance or Late Arrival of Event Organiser.

If the event organiser does not turn up to the event it will not go ahead, all participants will be advised by Hope Park Sports staff members to contact the Event Organiser to provide explanation rather than HPS staff respond to questions.

If the event organiser does not arrive on time, the event will not begin until he/she does. There will be no additional time allotted at the end of the booking and you will need to end the event at the original time stated.

Facility/Equipment Use

Every effort must be made by all staff and players to avoid damage to the facility and any equipment used. Any damage should be reported to a member of Hope Park Sports staff.

You  should leave the facility in a clean and tidy fashion. For your reference all bookings will end five to the hour.

Risk Assessment (RA)

A general RA of the facility area will have been carried out by the General Manager, however you will be expected to complete a RA for your chosen activity, this can be done in conjunction with HPS to establish the suitability and to make sure the necessary precautions are in place. You will also be required to carry out a visual risk assessment before and during your event booking.

Emergency Evacuation Plan

In the event of an emergency you must ensure that all participants evacuate the building through the nearest fire exit and make their way to the Fire Assembly Point, which is the Rectors Lawn.

Incidents/Accidents and Injuries

A log of any minor incidents/accidents or injuries should be kept by the event organiser and details emailed to the Sport Development Officer following the event.

Any major incidents/accidents or injuries should be reported to Hope Park Sports staff members at the time and should be recorded according to the University Health & Safety Policy.

Code of Conducts

It is advisable that you ensure you, any supporting staff and all participants are aware of and abide to the relevant Code of Conduct.