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Access after leaving the University

Students

If you do not complete your course, access to all services will be removed on the date of leaving (unless you are involved in an appeal process)

With regard to the University provided Email account, individuals who complete their studies on an Undergraduate or Postgraduate provision will retain access to their account subject to the following:

  • If the account is not accessed for a 12 month period, it will be suspended
  • Reinstatement of the account will only take place on request provided that the individual is registered on a course at that time.

For all other cases, including for example students who do not complete the course and those on short courses / non-degree programmes, the account will be suspended at the cessation of studies.

When an account has not been accessed for 2 years, the account may be deleted and all the data removed.

Access to all other services will remain for 6 months and will then be removed (E.G. MyHope, Moodle etc)

Please ensure that you save any work or files you may need before you finish your course.

Staff

When your employment with the University ends, access to all network services will be removed immediately.

With regard to the University provided Email account, the account will be suspended immediately. The Google Drive element of the account will then be reviewed by the School / Department owner (or their designate) and a request will be made to IT Services for the removal of access to or a change of 
ownership of the files belonging to the University.

The leaver can request an extension of access to the account that:

  • will have to be approved by the relevant authorised SMT member
  • will only be actioned once the review of the Google Drive ownership 
    has been completed.

Once a suspended account has not been accessed for a 12 month period, the 
account may be deleted and all the data removed.