Finance Forms, Policies and Procedures

General Forms

Banking Sheet

Cheque List

Journal Template

Iban Codes

Foreign Payment Request

Suppliers Declaration

Hourly Paid Staff Forms

Hourly Paid Timesheet Template

Project Office Forms

External Funded Projects: Budget Proforma

Staff Travel Payroll Forms

Please note that claims for staff travel and other expenses are now processed and approved online on U4ERP (Agresso) web. See the staff expenses web page for full details.

Staff Travel TRAV B form (travel expenses advance)

Staff Travel TRAV C form (travel advance reconciliation)

Non-Staff Travel

Non-Staff Travel Expense Claim

Finance System - UNIT4

UNIT4: Access / Approval Request Form

Payment Card Data Security (PCI DSS) - policies, procedures and training details to assist compliance with PCI DSS.

Policy and Procedures

Liverpool Hope University PCI DSS Policy

Online Refunds Appendix

PCI Requirements Worldpay Appendix

Procedure for credit and debit cards - Capstone Theatre

Procedure for credit and debit cards - Conferences

Procedure for credit and debit cards - Catering

Procedure for credit and debit cards - Library

Procedure for credit and debit cards - Varsity Shop from Media

Procedure for credit and debit cards - Student Finance

Procedure for PDQ machines - Catering

Refunds procedure - Online Store

Training

PCI DSS Training Itinerary

PCI DSS Training Staff List and Declaration

PCI DSS Training Awareness Module

PCI DSS Training Awareness Module - face to face only

PCI DSS Training Awareness Module - for telephone transactions

PCI DSS Training Information for Managers - Liverpool Hope

PCI DSS - External Training Evaluation

PCI DSS - Accommodation Office – processing of card payments

Finance Policies

Financial Regulations

Purchasing Card - Manual and User guide

Staff Travel and Expenses Policy

Finance Procedures

Petty Cash Reimbursement

Sales, Purchases and VAT

Employment Relationship Guidelines and Approval Process for Engagement

UNIT4 Procedures

UNIT4: Access & Setup

Requisition entry

UNIT4: Goods Receipt Process

UNIT4: New Supplier Request

Sales Order entry

UNIT4: New Customer request

UNIT4: Admin task - missing goods receipt

UNIT4: Admin task - no order for invoice

UNIT4: GL Journal Transfer entry

UNIT4: Reporting

UNIT4: Budget holder task - approve requisitions

UNIT4: Budget holder task - approve sales orders

UNIT4: Budget holder task - invoice control exceeded

UNIT4: Claiming Staff Expenses

Procurement Procedures

Procedures for organising a University Conference or Event